Print Margins

Maintained on December 2, 2025

When printing documents in Excel, margin settings significantly affect the appearance and readability. While you can set them manually, using VBA allows you to efficiently process multiple sheets or workbooks when you want to apply uniform margins. This article explains in detail how to set print margins using the PageSetup object.

When Print Margin Settings Are Needed

VBA print margin settings are particularly useful in the following situations:

Standardizing company templates: When you want to unify margins for reports and forms used company-wide
Bulk settings for multiple sheets: When you want to apply the same margins to all sheets in a workbook
Fine-tuning after print preview: When dynamically adjusting margins programmatically
Automating routine tasks: When automating daily or weekly printing tasks

When setting margins manually, you select “Margins” from the “Page Layout” tab, but this is very time-consuming when you have many sheets. With VBA, you can do bulk settings with just a few lines of code.

PageSetup Object Basics

To configure print settings in Excel VBA, use the PageSetup object. This object can be accessed as a property of the Worksheet object.

'___Basic access method
Worksheets("Sheet1").PageSetup

The PageSetup object has the following properties related to margin settings:

Property	Description
`LeftMargin`	Left margin
`RightMargin`	Right margin
`TopMargin`	Top margin
`BottomMargin`	Bottom margin
`HeaderMargin`	Header margin (from top edge)
`FooterMargin`	Footer margin (from bottom edge)

Key Point

All margin properties are specified in points. If you want to specify in centimeters or inches, use conversion functions.

Unit Conversion Methods

In VBA, margin values must be specified in points. To specify in centimeters or inches, use the following conversion functions:

'___Convert inches to points
Application.InchesToPoints(1)  '___1 inch = 72 points

'___Convert centimeters to points
Application.CentimetersToPoints(1)  '___1 centimeter ≈ 28.35 points

Basic Margin Setting Code Examples

Setting Margins for a Single Sheet

Here’s an example of the most basic usage—setting margins for a specific sheet.

Sub SetMarginsSingleSheet()
    With Worksheets("Sheet1").PageSetup
        '___Set left and right margins to 1 centimeter
        .LeftMargin = Application.CentimetersToPoints(1)
        .RightMargin = Application.CentimetersToPoints(1)

        '___Set top and bottom margins to 2 centimeters
        .TopMargin = Application.CentimetersToPoints(2)
        .BottomMargin = Application.CentimetersToPoints(2)

        '___Set header and footer margins to 0.5 centimeters
        .HeaderMargin = Application.CentimetersToPoints(0.5)
        .FooterMargin = Application.CentimetersToPoints(0.5)
    End With
End Sub

Setting in Inches

When setting margins in inches, use the InchesToPoints function.

Sub SetMarginsInInches()
    With ActiveSheet.PageSetup
        '___Set left and right margins to 0.5 inches
        .LeftMargin = Application.InchesToPoints(0.5)
        .RightMargin = Application.InchesToPoints(0.5)

        '___Set top and bottom margins to 0.75 inches
        .TopMargin = Application.InchesToPoints(0.75)
        .BottomMargin = Application.InchesToPoints(0.75)
    End With
End Sub

Specifying Directly in Points

You can also specify directly in points. Calculate as 1 inch = 72 points.

Sub SetMarginsInPoints()
    With ActiveSheet.PageSetup
        '___Set to 36 points (0.5 inches)
        .LeftMargin = 36
        .RightMargin = 36
        .TopMargin = 36
        .BottomMargin = 36
    End With
End Sub

Bulk Settings for Multiple Sheets

Applying to All Sheets in a Workbook

Here’s an example of applying the same margin settings to all worksheets in a workbook.

Sub SetMarginsAllSheets()
    Dim ws As Worksheet

    For Each ws In ThisWorkbook.Worksheets
        With ws.PageSetup
            .LeftMargin = Application.CentimetersToPoints(1.5)
            .RightMargin = Application.CentimetersToPoints(1.5)
            .TopMargin = Application.CentimetersToPoints(2)
            .BottomMargin = Application.CentimetersToPoints(2)
            .HeaderMargin = Application.CentimetersToPoints(1)
            .FooterMargin = Application.CentimetersToPoints(1)
        End With
    Next ws

    MsgBox "Margins have been set for all sheets.", vbInformation
End Sub

Applying Only to Selected Sheets

When applying margin settings only to user-selected sheets.

Sub SetMarginsSelectedSheets()
    Dim ws As Object

    For Each ws In ActiveWindow.SelectedSheets
        With ws.PageSetup
            .LeftMargin = Application.CentimetersToPoints(1)
            .RightMargin = Application.CentimetersToPoints(1)
            .TopMargin = Application.CentimetersToPoints(1.5)
            .BottomMargin = Application.CentimetersToPoints(1.5)
        End With
    Next ws

    MsgBox "Margins have been set for selected sheets.", vbInformation
End Sub

Note

Accessing the PageSetup object is a relatively slow process. When applying settings to many sheets, you can improve processing speed by setting Application.ScreenUpdating = False to stop screen updates.

Processing Speed Optimization

Since accessing the PageSetup object takes time, optimize as follows when processing many sheets.

Sub SetMarginsOptimized()
    Dim ws As Worksheet
    Dim leftMargin As Double
    Dim rightMargin As Double
    Dim topMargin As Double
    Dim bottomMargin As Double

    '___Pre-calculate margin values
    leftMargin = Application.CentimetersToPoints(1)
    rightMargin = Application.CentimetersToPoints(1)
    topMargin = Application.CentimetersToPoints(2)
    bottomMargin = Application.CentimetersToPoints(2)

    '___Temporarily pause screen updates and auto-calculation
    Application.ScreenUpdating = False
    Application.Calculation = xlCalculationManual

    On Error GoTo ErrorHandler

    For Each ws In ThisWorkbook.Worksheets
        With ws.PageSetup
            .LeftMargin = leftMargin
            .RightMargin = rightMargin
            .TopMargin = topMargin
            .BottomMargin = bottomMargin
        End With
    Next ws

Cleanup:
    '___Restore settings
    Application.ScreenUpdating = True
    Application.Calculation = xlCalculationAutomatic
    Exit Sub

ErrorHandler:
    MsgBox "An error occurred: " & Err.Description, vbCritical
    Resume Cleanup
End Sub

Practical Use Cases

Use Case 1: Auto-Setting Print Templates

An example of automatically applying print settings when creating a new sheet.

Sub CreatePrintReadySheet()
    Dim newSheet As Worksheet

    '___Add a new sheet
    Set newSheet = ThisWorkbook.Worksheets.Add

    With newSheet
        '___Set sheet name
        .Name = "Report_" & Format(Date, "yyyymmdd")

        '___Print settings
        With .PageSetup
            '___Margin settings
            .LeftMargin = Application.CentimetersToPoints(2)
            .RightMargin = Application.CentimetersToPoints(2)
            .TopMargin = Application.CentimetersToPoints(2.5)
            .BottomMargin = Application.CentimetersToPoints(2.5)
            .HeaderMargin = Application.CentimetersToPoints(1)
            .FooterMargin = Application.CentimetersToPoints(1)

            '___Other print settings
            .Orientation = xlLandscape  '___Landscape
            .PaperSize = xlPaperA4      '___A4 size
            .Zoom = False               '___Turn off zoom
            .FitToPagesWide = 1         '___Fit to 1 page wide
            .FitToPagesTall = False     '___Height is automatic
            .CenterHorizontally = True  '___Center horizontally
        End With
    End With

    MsgBox "A new sheet with print settings has been created.", vbInformation
End Sub

Use Case 2: Reset Margin Settings

A function to reset margin settings to Excel’s default values.

Sub ResetMarginsToDefault()
    '___Excel's default margin values (in inches)
    Const DEFAULT_TOP As Double = 0.75
    Const DEFAULT_BOTTOM As Double = 0.75
    Const DEFAULT_LEFT As Double = 0.7
    Const DEFAULT_RIGHT As Double = 0.7
    Const DEFAULT_HEADER As Double = 0.3
    Const DEFAULT_FOOTER As Double = 0.3

    With ActiveSheet.PageSetup
        .TopMargin = Application.InchesToPoints(DEFAULT_TOP)
        .BottomMargin = Application.InchesToPoints(DEFAULT_BOTTOM)
        .LeftMargin = Application.InchesToPoints(DEFAULT_LEFT)
        .RightMargin = Application.InchesToPoints(DEFAULT_RIGHT)
        .HeaderMargin = Application.InchesToPoints(DEFAULT_HEADER)
        .FooterMargin = Application.InchesToPoints(DEFAULT_FOOTER)
    End With

    MsgBox "Margins have been reset to default values.", vbInformation
End Sub

Use Case 3: Set Margins with User Input

An interactive macro that lets users input margin values.

Sub SetMarginsInteractive()
    Dim leftVal As Variant
    Dim rightVal As Variant
    Dim topVal As Variant
    Dim bottomVal As Variant

    '___Get margin values from user (in centimeters)
    leftVal = InputBox("Enter left margin (cm):", "Margin Settings", "1.5")
    If leftVal = "" Then Exit Sub

    rightVal = InputBox("Enter right margin (cm):", "Margin Settings", "1.5")
    If rightVal = "" Then Exit Sub

    topVal = InputBox("Enter top margin (cm):", "Margin Settings", "2")
    If topVal = "" Then Exit Sub

    bottomVal = InputBox("Enter bottom margin (cm):", "Margin Settings", "2")
    If bottomVal = "" Then Exit Sub

    '___Validate input values
    If Not IsNumeric(leftVal) Or Not IsNumeric(rightVal) Or _
       Not IsNumeric(topVal) Or Not IsNumeric(bottomVal) Then
        MsgBox "Please enter numeric values.", vbExclamation
        Exit Sub
    End If

    '___Set margins
    With ActiveSheet.PageSetup
        .LeftMargin = Application.CentimetersToPoints(CDbl(leftVal))
        .RightMargin = Application.CentimetersToPoints(CDbl(rightVal))
        .TopMargin = Application.CentimetersToPoints(CDbl(topVal))
        .BottomMargin = Application.CentimetersToPoints(CDbl(bottomVal))
    End With

    MsgBox "Margins have been set.", vbInformation
End Sub

Use Case 4: Get and Display Current Margin Settings

A macro to check the current sheet’s margin settings.

Sub ShowCurrentMargins()
    Dim msg As String

    With ActiveSheet.PageSetup
        msg = "[Current Margin Settings]" & vbCrLf & vbCrLf
        msg = msg & "Left margin: " & Format(.LeftMargin / 28.35, "0.00") & " cm" & vbCrLf
        msg = msg & "Right margin: " & Format(.RightMargin / 28.35, "0.00") & " cm" & vbCrLf
        msg = msg & "Top margin: " & Format(.TopMargin / 28.35, "0.00") & " cm" & vbCrLf
        msg = msg & "Bottom margin: " & Format(.BottomMargin / 28.35, "0.00") & " cm" & vbCrLf
        msg = msg & "Header: " & Format(.HeaderMargin / 28.35, "0.00") & " cm" & vbCrLf
        msg = msg & "Footer: " & Format(.FooterMargin / 28.35, "0.00") & " cm"
    End With

    MsgBox msg, vbInformation, "Margin Settings"
End Sub

Tip

To convert from points to centimeters, divide the point value by 28.35. For more precision, you can also divide by the value of Application.CentimetersToPoints(1).

Combining Margin Settings with Other Print Settings

Margin settings can be used more effectively when combined with other print settings.

Sub CompletePrintSetup()
    With ActiveSheet.PageSetup
        '___Margin settings
        .LeftMargin = Application.CentimetersToPoints(1.5)
        .RightMargin = Application.CentimetersToPoints(1.5)
        .TopMargin = Application.CentimetersToPoints(2)
        .BottomMargin = Application.CentimetersToPoints(2)
        .HeaderMargin = Application.CentimetersToPoints(1)
        .FooterMargin = Application.CentimetersToPoints(1)

        '___Paper settings
        .PaperSize = xlPaperA4
        .Orientation = xlPortrait  '___Portrait

        '___Print area
        .PrintArea = "A1:G50"

        '___Title rows and columns
        .PrintTitleRows = "$1:$2"  '___Print rows 1 and 2 on each page
        .PrintTitleColumns = ""     '___No column repetition

        '___Header and footer
        .LeftHeader = "&D"         '___Date
        .CenterHeader = "Monthly Report"
        .RightHeader = ""
        .LeftFooter = ""
        .CenterFooter = "&P / &N"  '___Page number / Total pages
        .RightFooter = ""

        '___Other settings
        .CenterHorizontally = True
        .CenterVertically = False
        .PrintGridlines = False
        .BlackAndWhite = False
    End With
End Sub

Common Errors and Solutions

Error 1: Margins Too Large

An error occurs when the total margins exceed the paper size.

Sub SafeSetMargins()
    On Error Resume Next

    With ActiveSheet.PageSetup
        .LeftMargin = Application.CentimetersToPoints(5)
        .RightMargin = Application.CentimetersToPoints(5)
    End With

    If Err.Number <> 0 Then
        MsgBox "Failed to set margins. The values may be too large.", vbExclamation
        Err.Clear
    End If
End Sub

Error 2: Sheet Is Protected

On protected sheets, you may not be able to change PageSetup.

Sub SetMarginsWithProtection()
    Dim ws As Worksheet
    Set ws = ActiveSheet

    '___Temporarily unprotect if the sheet is protected
    If ws.ProtectContents Then
        ws.Unprotect Password:="password"  '___If password is required
    End If

    With ws.PageSetup
        .LeftMargin = Application.CentimetersToPoints(1)
        .RightMargin = Application.CentimetersToPoints(1)
    End With

    '___Re-protect (if needed)
    ws.Protect Password:="password"
End Sub

Summary

This article explained how to set print margins using VBA. By using the margin-related properties of the PageSetup object, you can efficiently manage print settings.

Here are the key points:

Margins are specified in points; use InchesToPoints and CentimetersToPoints functions for conversion
Set four-sided margins with LeftMargin, RightMargin, TopMargin, BottomMargin
Set header and footer margins with HeaderMargin, FooterMargin
Use For Each loop for bulk settings across multiple sheets
Temporarily turn off ScreenUpdating to improve processing speed

Use this knowledge to streamline your printing tasks.

#Excel VBA #Printing #PageSetup #Margins #Worksheet

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